Event Pricing
Know your minimum for every event, and quote with confidence.
Works on your phone and computer. Cancel anytime.
Most event pros undercharge
They price by feel
A client asks for a quote, and they pick a number that feels right instead of one built from their real costs.
They forget their time
Shopping, prep, setup, strike and driving add up fast, and they rarely make it into the price.
They never see the real profit
After materials, labor and gas, they're not sure the event made money, or how much.
Calculate costs
Materials, labor, travel, upkeep and overhead in one place.
Price smarter
See your true minimum, and a suggested quote to start from.
Increase profit
Know exactly what you'll make before you say yes.
Quote with confidence
Send a polished, branded quote as a PDF in seconds.
From inquiry to quote
Set your rates once
Your hourly rate, overhead, profit goal, sales tax and mileage. Every event uses them automatically.
Enter your event
Add what the client is getting, your time and your travel. No formulas and no spreadsheets.
See your minimum
Know the minimum you should charge before you quote, and check any price against it in seconds.
Send and track
Send a polished quote, then see what you really made once the event is done.
A quote that looks as good as your work
Your business name, the event details, what's included and one clean total, ready to download as a PDF. Your costs and pricing stay private.
See exactly where every dollar went
Enter what really happened and see your actual profit and margin next to your estimate. Then split that profit into buckets like reinvestment, taxes and your own pay.
Made for event pros
- Your own private account. Your settings and events save automatically and follow you to any device.
- Unlimited saved events. Reopen any estimate, quote or recap whenever you need it.
- Built for rentals and handmade decor. Price the pieces you own and the pieces you make, side by side.
- One clean line per piece. List everything that goes into a prop or sign, and your client sees one finished item.
- Branded client quotes. Download a PDF with your business name, what's included and the total.
- See what you really made. Compare your estimate with what actually happened after every event.
- Your rates, your way. Set your numbers once and every event uses them.
- Works on your phone. Price an event from a client call or a venue walkthrough.
Step by step, made simple
Every membership includes the 14-page Event Pricing Calculator Guide. It walks you through every step, from setting up your rates to sending your first quote.
Plus quick answers to the questions event pros ask most, like how low you can go when a client pushes back.
Start getting paid for your time
Regularly $25 / month
Your founding price is locked in for as long as you stay a member.
Regularly $250 / year
The same $15 a month, paid once a year. Locked in for as long as you stay a member.
- The full Event Pricing Calculator
- Your private account, saved across devices
- Unlimited events, client quotes and job recaps
- The Event Pricing Calculator Guide (PDF)
- Cancel anytime from your account
Step 1: Create your account (about 30 seconds). Step 2: Pay securely with Stripe, and your calculator opens right away.
Already a member? Log in
Monthly and annual founding members share the same 10 spots. After they're filled, membership is $25 a month or $250 a year. If you cancel and rejoin later, the regular price applies.
Prices are in US dollars. Checkout shows the total in your local currency.
Melissa Griffiths
I built this calculator for my own event rental business because I was tired of not getting paid. I was spending hours on every event, and so much of that time never made it into what my clients paid. Some months, I was actually in the negative.
It took me two years to learn how pricing really needed to work: how to cover my operating costs, put money back into the business, get paid for my time, and catch all the things that get overlooked when you've never run a business before.
By the time I finally started making money, I was burnt out. I'd spent too long working too many hours without pay. I had to step away.
I created this calculator so that doesn't happen to you. It's the method I wish I'd had from day one, so you can price with confidence, get paid for your time, and keep loving what you do.
Questions
Do I need to be good with spreadsheets?
No. You type in what things cost and how long they take. The calculator does the math and shows you your minimum.
Does it work for my kind of event business?
It's built for event professionals who sell rentals, decor, balloons, backdrops, signage, florals or setup services. You can rename the service sections to match what you offer.
Is my information private?
Yes. Each member has their own account, and no one else can see your settings, events or quotes.
Can I use it on my phone?
Yes. It works in the browser on your phone, tablet or computer, and your events are there on every device.
Can I cancel anytime?
Yes. Cancel from your account whenever you like, and you'll keep access until the end of the period you've paid for.
Is this financial or tax advice?
No. It's a planning tool based on the method I use in my own business. Check your sales tax rules and pricing decisions with your accountant.